Employer’s Responsibilities for Reporting News Hires Effective October 1, 1998, state and federal laws require all employers to report each new and rehired employee to the State Directory of New Hires.  All About New Hire Reporting All Florida employers are required to report all newly hired employers to the New Hire Reporting Center within 20 days of the hire date.  Please visit www.fl-newhire.com to print a blank form. New Hire Reporting is mandated by Florida Statue 409.2576 and the Federal Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA). How often should I report? Timely reporting is critical to the program’s success. Don’t forget:   -Manual Reports (mail, fax, or phone), must be sent within 20 days of the hire date.   -Electronic Reports must be sent at least two times per month (if employees you have new employees), 12 to 16 days apart. Contact Information An easy-to-use website allows you to log on, enter your employee data, and receive confirmation that it has been accepted.  Your company information is password protected and your reports are instantly transmitted through our secure server. Use the following to report New Hires, speak with a customer service representative or receive technical assistance.  The fax-on-demand system can automatically send forms and other new hire information directly to your fax machine. Web Site: www.fl-newhire.com Mailing Address: Florida New Hire Reporting Center PO Box 6500 Tallahassee, FL 32314-6500 Telephone Number: 1-888-854-4791 (toll free) or 580-656-3343 (within Tallahassee) Fax Number: 1-888-854-4762 (toll free) or 850-656-0528 Why is new hire reporting important? Employers play a pivotal role in helping Florida’s children receive the support they need.  Those who don’t receive the court ordered financial support from a parent often are required to depend on public assistance programs.  By complying with the requirements of the new hire reporting law, you will help children receive support to which they are entitled.  How do I report a New Hire?    1.  Gather Information You’ll need to gather:  -Your company name - Your company address  - Employers address to be used for income deduction orders* - Federal Employer Identification Number (FEIN) - Your company’s Florida Unemployment Compensation (UI) Number* - Employee’s name  - Employee’s mailing address  - Employee’s Social Security Number (SSN) - Date of Hire   - Date of Birth * - Medical insurance availability* * optional 2. Create the Report  To create the report, you can use: - Internet reporting at www.fl-newhire.com  - Electronic reports via diskette  - Electronic File Transfer  - Microsoft Excel in electronic format (if interested contact the center first) - New Hire form (available on the Web site) - Computer print out or other list of employees  - W-4 Form (including company name, address, and FEIN) 3. Submit the Report Reporting New Hires is now easier then ever.  Employers may report on line over the internet, by electronic tape, by diskette, by fax, by mail or phone. Visit the web site or call for a copy of the New Hire Reporting form.  When faxing reports do not send a cover sheet. Your payroll service can also report your new hires.